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Relocating a business to a new office space is never an easy undertaking. Both clients and employees need to be notified and kept informed, you'll likely have many items to move, and on top of that, you still need to run your business!
Since 1883, Westheimer Transfer and Storage has been offering moving and storage services in the Houston area, including commercial moves—that's over 140 years of experience in the industry! It's safe to say that we know the ins and outs of moving any size business, and have compiled a list of tips to help any owner relocate as smoothly as possible.
Start Planning Early
Any move will go smoother if you plan ahead, but for moving a business this step is integral. If this is your first time relocating to a new space, chances are there are going to be unforeseen hiccups along the way and steps to take that hadn't crossed your mind initially. Make a realistic timeline that allows some wiggle room for delays and setbacks. The larger your company, the longer your timeline should be—it can sometimes take up to a year to execute a commercial move!
Create a Budget
No two businesses are going to have the same expenses for a move, so creating a budget will help you anticipate costs. Some of these will be obvious, such as hiring movers and gathering packing materials, but there will be several other things to consider, such as:
- Deep Cleaning: You'll most likely need to pay for cleaning services at the office space you're exiting, and depending on where you're relocating to, you may want to do the same in your new spot before moving your business in.
- Legal Fees: Some businesses will need to hire legal help regarding leases, zoning and paperwork, which will inquire costs.
- Address Updates: If your old address is listed on things such as business cards, ad space or brochures, you'll need to reprint all material with your updated address.
Appoint a Move Coordinator
You still have a business to run while planning your relocation, so it could be wise to assign someone to be the official move coordinator. This allows you the flexibility to still be managing all aspects of your business while keeping on top of all the logistics involved in the move. This could be one of your existing employees with exceptional organizational and communication skills who knows your business well—but keep in mind that this also means they will have less time to spend on their usual day-to-day tasks.
Contact Necessary Entities
When moving a business there are going to be many services and organizations that you'll need to notify. It's good to give everyone a heads up at least a few months in advance in case there are follow up steps you'll need to take, such as signing paperwork or giving a 30-day notice. Some of these entities may include:
- Vendors
- Utility Providers
- The IRS
Utilize Storage Units
There are a variety of reasons a business may need to utilize storage units before, during, and after relocating. If you have specialized equipment you'll want to make sure it's being kept in a weatherproof, airtight space so that it won't get damaged while in limbo between the two spaces. Or you may come across equipment and furniture that doesn't fit into your new location, or that you are unsure if you'll still need.
Westheimer Transfer and Storage offers Houston-area customers both short and long term storage units that will keep any equipment safe from the elements and allow you to focus on other aspects of your move and figure out what to do with certain items afterwards.
Hire Professional Help
Working with a moving and storage company is going to be essential for your commercial relocation. Professionals will have the experience, expertise, and resources to execute the move, and will even be able to help you with your timeline. Many companies also appoint their own move coordinator to each project, so that you'll have someone overseeing all details to make sure everything is going according to plan.
With 140 years of experience, BBB accreditation and various awards, Westheimer Transfer and Storage knows how to move a business successfully and efficiently. We communicate with customers every step of the way and make sure all the unique needs of any business are being met. Reach out to Westheimer today and get a free estimate on any of our relocation services, and get the ball rolling on your corporate move!
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